Requesting LOR, transcripts and more- Google Slides
Please complete the below checklists to obtain letters of recommendation. Once you have completed the information, please make requests at least 3 weeks prior to your first deadline.
As a guideline here are some “Ask By” dates:
Remember: not all schools require letters of recommendation, most public universities do not, most private universities do. Research your colleges to determine whether or not you will need letters before completing this process. If you need a letter of recommendation, typically you will need 1-2 teacher letters and 1 from your counselor. Please only ask for the number of letters you need.
For all students applying to College
___1. Create Your College List In MaiaLearning
MAIA Learning >Universities>Applying>Add University
Add each of your schools. You must choose from the drop-down menus APPLICATION TYPE (what kind of application are you using?) and APPLICATION PLAN (regular decision, rolling admissions, early action and early decision). Once you choose your application plan, your official application due date will self-populate. For each college, you will see whether a counselor letter is required, as well as the number of teacher letters you may submit. “Optional” means that letters are not required and are not used as part of the selection process.
BE SURE TO CLICK THE BOXES THAT SAY REQUEST TRANSCRIPT
Please complete the below checklists to obtain letters of recommendation. Once you have completed the information, please make requests at least 3 weeks prior to your first deadline.
As a guideline here are some “Ask By” dates:
- Official Application Deadline Oct 15th - Ask by September 24th
- Official Application Deadline Nov 1 - Ask by Oct. 2nd
- Official Application Deadline Nov 15th - Ask by Oct 25th
- Official Application Deadline Dec. 1st - Ask by Nov 10th
- Official Application Deadline Dec. 15th - Ask by Nov 22nd
- Official Application Deadline Jan. 1st - Ask by Nov 22nd
Remember: not all schools require letters of recommendation, most public universities do not, most private universities do. Research your colleges to determine whether or not you will need letters before completing this process. If you need a letter of recommendation, typically you will need 1-2 teacher letters and 1 from your counselor. Please only ask for the number of letters you need.
For all students applying to College
___1. Create Your College List In MaiaLearning
MAIA Learning >Universities>Applying>Add University
Add each of your schools. You must choose from the drop-down menus APPLICATION TYPE (what kind of application are you using?) and APPLICATION PLAN (regular decision, rolling admissions, early action and early decision). Once you choose your application plan, your official application due date will self-populate. For each college, you will see whether a counselor letter is required, as well as the number of teacher letters you may submit. “Optional” means that letters are not required and are not used as part of the selection process.
BE SURE TO CLICK THE BOXES THAT SAY REQUEST TRANSCRIPT
___2. College Application List Survey - (Questions in the counselor letter request)
This survey asks you to confirm your list, application type, application plan, and application deadline. Counselors use this survey to send documents for you, so be sure it is correct. If you DO NOT need a counselor letter, the survey will be much shorter
___3. If you answered YES to the Counselor Recommendation once you finished questions in the survey above, these additional surveys help us gather more information about you from other teachers and your parents.
___3a. Supporting feedback from THREE teachers NOT writing letters of rec for you. Please copy the link assigned to your counselor and email it to those three teachers along with a note saying “please and thank you” for filling them out on your behalf.
Teacher Evaluation Form for Alex Park - A - Cr & N - Ph
Teacher Evaluation Form for Teresa Hytowitz - Cu - He & Pi - Re
Teacher Evaluation form for Danielle Holloway - Hi - M
Teacher Evaluation form for Sada Dewey - Rh - Z
___ 3b. Parent/Guardian Comment Form - This allows a parent to brag about you, so please forward this link to them.
___ 4. Do you need Teacher Recommendations? -
___ 4a. Talk to the teachers you would like to write a letter for you - if you need two, please only ask for two. If they agree, go to MaiaLearning to assign them. Only teachers will be on the available list of names.
Universities>Recommendations>type in names of teachers>assign them to your schools>choose your earliest official due date>type in a short note of thank you>SAVE on the lower right side.
They will be invited to fill out information based on your invitation.
HELPFUL HINTS:
This survey asks you to confirm your list, application type, application plan, and application deadline. Counselors use this survey to send documents for you, so be sure it is correct. If you DO NOT need a counselor letter, the survey will be much shorter
___3. If you answered YES to the Counselor Recommendation once you finished questions in the survey above, these additional surveys help us gather more information about you from other teachers and your parents.
___3a. Supporting feedback from THREE teachers NOT writing letters of rec for you. Please copy the link assigned to your counselor and email it to those three teachers along with a note saying “please and thank you” for filling them out on your behalf.
Teacher Evaluation Form for Alex Park - A - Cr & N - Ph
Teacher Evaluation Form for Teresa Hytowitz - Cu - He & Pi - Re
Teacher Evaluation form for Danielle Holloway - Hi - M
Teacher Evaluation form for Sada Dewey - Rh - Z
___ 3b. Parent/Guardian Comment Form - This allows a parent to brag about you, so please forward this link to them.
___ 4. Do you need Teacher Recommendations? -
___ 4a. Talk to the teachers you would like to write a letter for you - if you need two, please only ask for two. If they agree, go to MaiaLearning to assign them. Only teachers will be on the available list of names.
Universities>Recommendations>type in names of teachers>assign them to your schools>choose your earliest official due date>type in a short note of thank you>SAVE on the lower right side.
They will be invited to fill out information based on your invitation.
HELPFUL HINTS:
- Sync your Common Application and MaiaLearning under your profile link, in the upper right hand corner of MaiaLearning. MAIA Learning >Profile >Settings >Match Common App
- Don’t assign recommenders within the Common Application.
- The FERPA Waiver and granting permission for school staff to send your letter and transcripts is hard to find. Once you have listed all of your colleges in the Common Application itself, click on any of the colleges on your list to see the FERPA WAIVER on the left hand side. Nothing can be sent until your common app is matched in MaiaLearning!
*Please note:
If you add more colleges to MaiaLearning after you first filled out College Application List/Transcript and Counselor Letter Request, you will need to complete a new Google SURVEY linked here College Application List/Transcript and Counselor Letter Request, so that your counselor knows they need to send your documents to the new colleges on your list! Unfortunately, MaiaLearning does not notify your counselor of any updates or changes a student makes! You will need to inform your teachers if you add colleges as well because they need to send their LORs. If you need help or clarification on any of these steps always reach out to your counselor, so they can help.
If you add more colleges to MaiaLearning after you first filled out College Application List/Transcript and Counselor Letter Request, you will need to complete a new Google SURVEY linked here College Application List/Transcript and Counselor Letter Request, so that your counselor knows they need to send your documents to the new colleges on your list! Unfortunately, MaiaLearning does not notify your counselor of any updates or changes a student makes! You will need to inform your teachers if you add colleges as well because they need to send their LORs. If you need help or clarification on any of these steps always reach out to your counselor, so they can help.
Freshman, Sophomores & Juniors: Are you just thinking about what the process would look like? Our Career and College Coordinators can help answers some of those questions, so you can explore more with tools and checklists. Select the below buttons to learn more!
